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ICT Skills for Principals

Using outlines to organise information (Intermediate level)

As a principal you may want to organise information that you have gathered for a presentation. You can list your ideas in a word processor document outline. An outline is an easy way to collect information and organise it so that it can be used to create a document in Microsoft Word, or to create a PowerPoint presentation.

Outlining helps you to prevent plagiarising information from other sources. Collect the ideas in an outline, using your own words. The outline helps you to concentrate on ideas and the structure of those ideas, rather than on less important aspects such as graphics, animations, etc.

By exporting the outline to PowerPoint you can convert the ideas to a presentation in a few easy steps.

By the end of this task you could achieve the following outcomes:

Download an example - Use outlining tools to organise information into an information structure
- Be able to export the outline document into a presentation
- Use quick tools to enhance a presentation
- Use outlining to manage a longer document in a word processor

Create your own outline - one which you will find useful. Alternatively, follow this example. To do so you would typically work through the following steps:

1. Start Microsoft Word. See how »
2. Insert text: Type any ideas you found from your discussion or research - put every idea on a new line.
3. Switch to outline view: You can see your document as an information structure in outline view. See how »
4. Identify main headings: Select 4 or 5 main ideas and promote them to Heading Level 1. See how »
5. Identify sub-headings: Identify sub-headings from your outline points and place them under the headings. See how »
6. Use the promote and demote buttons: Using these buttons enables you to move the outline items to the appropriate level. See how »
7. Export your outline to Microsoft PowerPoint: Exporting your outline to Microsoft PowerPoint format will enable you to create an instant presentation. See how »
If you want to continue to work in Microsoft Word then skip the next two points and save your document. See how »
8. Use the outline tools in Microsoft PowerPoint: complete the information structure of your presentation.
9. Use formatting tool: Introduce formatting to complete your presentation. See how »
10. Save your presentation. See how »

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